Jobs
Executive Administrator
IP Fabric
Boston, MA, USA
Posted 6+ months ago
About IP Fabric
Join a pioneering force in network automation!
At IP Fabric, we're on a mission to define and lead the technology space of network assurance. As we take strides towards realizing this ambitious goal, we're in search of the sharpest minds to join our diverse and distributed team, helping us shape the future of network assurance. After securing a series B investment, we continue to grow the business, spanning across Europe, the US, and far beyond.
As the Personal Assistant to our CEO and the heartbeat of our Boston office, you'll play a pivotal role in ensuring smooth operations and a positive work environment. Your efforts will have a direct impact on the efficiency and effectiveness of our executive team.
This position involves:
- Efficiently organizing and managing the CEO's schedule, ensuring optimal use of time and prioritizing key engagements.
- Planning and coordinating meetings, both internal and external, ensuring that the CEO is well-prepared and briefed on relevant matters.
- Facilitating travel logistics, including booking flights, accommodations, and ground transportation, with a keen eye for cost-effectiveness.
- Handling email correspondence, filtering and managing the CEO's inbox, ensuring timely responses, and flagging urgent matters, if required.
- Taking charge of the brand-new Boston office, managing office equipment and infrastructure including tasks such as mail collection, communication with building management, answering incoming calls, ordering supplies and overall office organization.
- Working closely with the CEO to support our expansion efforts in the US, playing a crucial role in our global success.
Qualifications:
- Proven experience as a personal assistant or in a similar role.
- Exceptional organizational and multitasking abilities.
- Trustworthiness, reliability and confidentiality.
- Strong communication skills, both written and verbal.
- Detail-oriented with a proactive mindset.
- Familiarity with the tech industry and startup culture is a plus.
What We Offer:
- An opportunity to be at the forefront of a fast-paced startup's expansion in the US.
- Collaborative and innovative work environment.
- 25 days of paid vacation.
- Health, Dental, and Vision Insurance.
- Employer-matched 401(k) plan.
- Education and training budget.